OpenDocMan Userguide - Rev. 0

OpenDocMan Document Management System User Guide 1. Introduction OPENDOCMAN is an open source coded online document mana

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OpenDocMan Document Management System User Guide 1. Introduction OPENDOCMAN is an open source coded online document management system written in PHP designed to comply with ISO management system’s document control requirements. This system enables users to

2. Instructions. 2.1 Open your web browser and go to the link http://192.168.0.140/opendocman/ . Then, the logging screen will appear as shown below and enter your username and password to log into the system.

Pic 1. Logging screen 2.2 Once logged, the home screen will appear where the user can find all the latest documents listed according to their reference, department, author etc.

Dated 18/04/2017

Rev: 0

By: Ishara. W

OpenDocMan Document Management System User Guide 2.3 Adding documents for approval

1. Go to Add Document

2. Browse and select the file*

3. Select the relevant file category

4. Enter the revision details here

5. Submit for the approval

*Note: In order to approve the document, it should be in pdf format and document name has to be kept in below format.

Doc ref - Rev – [document name] Ex: AE-AT-12-BT Rev 1 – [Responsibility & Authority – Batten]

Dated 18/04/2017

Rev: 0

By: Ishara. W

OpenDocMan Document Management System User Guide 2.4 Document Search 2.4.1. Filtering method Using the filters, you can search documents related to your area. Departments can be sorted by selecting the filter “Author”.

2.4.2 Search method The program also have a search entry facility that brings you the best matches to your search.

Dated 18/04/2017

Rev: 0

By: Ishara. W

OpenDocMan Document Management System User Guide 3. Support 3.1 All the system related issues need to be informed to compliance manager. He will then communicate with IT department to sort the issue at the earliest possible. 4. Your logging details shall be confidential and cannot be shared with other departments. 5. System backup will be taken by MIS department daily basis

6. Reference - AD/QP01/PCD - AD/QP01/PCR - AE/QP06/PCD -AE/QP06/PCR

Dated 18/04/2017

Rev: 0

By: Ishara. W