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RTO No: 91223

Assessment Task 2

BSBCMM401 Make a Presentation

Assessment Task 2 Cover Sheet Student Declaration To be filled out and submitted with assessment responses

 I declare that this task is all my own work and I have not cheated or plagiarised the work or colluded with any other student(s).  I understand that if I am found to have plagiarised, cheated or colluded, action will be taken against me according to the process explained to me.  I have correctly referenced all resources and reference texts throughout these assessment tasks. Patrizio Finocchiaro. Student name Student ID number

SCS 2213.

Student signature Date

Assessor declaration  I hereby certify that this student has been assessed by me and that the assessment has been carried out according to the required assessment procedures. Assessor name Assessor signature Date Assessment outcome

S

NS

DNS

Resubmission

Y

N

Feedback

Student result response  My performance in this assessment task has been discussed and explained to me.  I would like to appeal this assessment decision. Student signature Date A copy of this page must be supplied to the office and kept in the student’s file with the evidence.

Assessment Task 2: Presentation planning project Task summary This assessment task requires you to plan a presentation on a topic of your choice. In Assessment Task 3, you will be required to present and evaluate your presentation. This assessment is to be completed in the simulated work environment in the RTO.

Required 

Access to textbooks/other learning materials



Computer with Microsoft Office and internet access



Presentation Plan Template



Presentation Requirements

Timing Your assessor will advise you of the due date of these submissions.

Submit 

Email with presentation plan attached



Email with updated presentation plan attached



Email with the following attached: o

Evaluation plan

o

Presentation

o

Any presentation aids and materials,

Assessment criteria Students must complete all of the activities listed and will be assessed against the assessment criteria included in the checklist included with this task.

Re-submission opportunities You will be provided feedback on their performance by the Assessor. The feedback will indicate if you have satisfactorily addressed the requirements of each part of this task. If any parts of the task are not satisfactorily completed, the assessor will explain why, and provide you written feedback along with guidance on what you must undertake to demonstrate satisfactory performance. Re-assessment attempt(s) will be arranged at a later time and date. You have the right to appeal the outcome of assessment decisions if you feel that you have been dealt with unfairly, or have other appropriate grounds for an appeal. You are encouraged to consult with the assessor prior to attempting this task if you do not understand any part of this task or if you have any learning issues or needs that may hinder you when attempting any part of the assessment.

Assessment Task 2 Instructions Complete the following activities: 1.

Plan presentation You will need to identify a presentation topic to conduct a presentation of approximately 15 minutes. Review the information below to assist you in choosing a presentation topic. As you will have to provide a presentation of 15 minutes, you should make sure that you will be able to access enough information and prepare sufficient material for your presentation.

Presentation topic Choose one of the following: Occupation of interest Your presentation could focus on an occupation that is of interest to you and that a student studying your course could pursue following the completion of their course. Your presentation should include a range of information about the occupation/s. For example, key roles and responsibilities, key skills required to complete the job, job outlook both in Australia and overseas, training required and average salaries. Topic of interest Your presentation could focus on a topic that you are studying in your course and that is of particular interest to you. Your presentation should address key concepts related to the topic. For example, if you are studying marketing, your topic could be the effectiveness of digital marketing and include a range of information about its purpose, contrast with other forms of marketing and statistics about its effectiveness. Similarly, if you are studying human resources, you may choose to develop a presentation about the use of social media for recruitment.

Once you have chosen your presentation topic, review the information in Presentation Requirements. Use the Presentation Plan Template to guide your work. ANSWER 1.

Presentation Plan. Presentation requirements

Presentation planning notes

Presentation topic and brief outline of content Outline your chosen presentation topic and a brief outline of the content that you will provide.

Safety in the work place.

Key concepts and ideas

Type of hazards at the work place.

What will be the key concepts and ideas that you will emphasise at strategic points during the presentation e.g. in the introduction, during the presentation and in conclusion.

How the hazards are avoided? How to manage the hazards?

Purpose of presentation Briefly explain the purpose of your presentation

The purpose of this presentation is to eradicate or majorly reduce the safety risks that may occur at the work place.

Desired outcome from presentation Explain what you hope to achieve from the presentation.

I want to acknowledge them about type of hazard in workplace and how to prevent it.

Proposed duration of presentation

15 minutes.

Presentation strategy Explain the approach you will take to the presentation, including how the presentation strategy you have chosen will meet the needs of the culturally diverse audience and who do not have knowledge of the subject matter.

I will set a ‘U’ shaped sitting formation. This allows me to interact with all audiences. I will discuss the topic together and ask for real experience.

Presentation aids and materials that will be used Describe the presentation aid and the presentation materials that you will use and why.

Presentation aids will include: - PowerPoint presentation - Handouts (PowerPoint information summarised.)

Planned presentation opener to engage audience interest What will be your presentation opener?

Give an example of how a small work injury can lead to huge losses and injuries to the involved persons.

Planned techniques to ensure continuing audience interest What techniques will you use to maintain audience interest?

Ask questions to the audience. Engage them by asking for their views. Involving them in giving additional points from their own point of view.

Persuasive communication techniques. What persuasive communication techniques will you use to ensure audience interest?

Captivate audience attention by showing them the presentation id worth their time. Convey the benefits of the presentation to them as individuals and the organisation they work for at large.

Briefing others on roles and responsibilities within the presentation. For example, state the information that will be provided to person’s assisting with the presentation e.g. presentation helper will have the role and responsibility to hand out materials.

Passing around the handouts. Passing the microphone to people giving their view on the topic. Assisting with the presentation equipment.

How will presentation be evaluated? Explain the two techniques that you have identified that you will use to evaluate the presentation. Outline the documentation e.g. survey you will use to evaluate the presentation according to the identified techniques.

Performance feedback questionnaires. This will help me evaluate if the points of discussion in the presentation suited everyone and I they learnt what the presentation was all about. Survey of the work place risk levels before and after the presentation. This will help in evaluating if the audience out into practice what was discussed in the presentation.

1.

Send an email to your assessor. The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style. It should introduce and summarise the contents of the attachment, seek their feedback and Ask for them for the place, date and time of your presentation. The email text should also ask about what equipment will be available, and whether there are any other considerations that you should make while preparing for your presentation. Attach your completed Presentation Plan Template to the email.

ANSWER 2. To; MY ASSESSOR. Subject: presentation meeting and time of meeting. Dear assessor, I am writing this email to let you know that I have finished preparing the presentation for my assigned task. I am also informing you that I am ready to present it to you and an audience. I would like to ask for the time and place you would like to hear my presentation. Please find the presentation document attached to this email. You can go through it and contact me if any issues arise or for questioning on the presentation. I really appreciate, Kind regards. (Patrizio Finocchiaro.)

2.

Revise your presentation plan. Update your presentation plan, taking into account feedback from your assessor on your presentation plan. Also make any changes that you must make to your plan due to any physical or resource restrictions that your assessor has informed you about in their return email. Save this document as Revised Presentation Plan. ANSWER 3.

Revised Presentation Plan. Presentation requirements

Presentation planning notes

Presentation topic and brief outline of content Outline your chosen presentation topic and a brief outline of the content that you will provide.

Safety in the work place.

Key concepts and ideas What will be the key concepts and ideas that you will emphasise at strategic points during the presentation e.g. in the introduction, during the presentation and in conclusion.

Type of hazards at the work place. How to Prevent work place injuries, illnesses or death. Recommendation on improving work place safety. Managing the risks.

Purpose of presentation Briefly explain the purpose of your presentation

The purpose of this presentation is to eradicate or majorly reduce injuries, illnesses or death and financial losses due to work place risks..

Desired outcome from presentation Explain what you hope to achieve from the presentation.

I want to enlighten the workers about type of hazard in workplace and how to prevent it. Show the employees that the organisation they working for should put their health first.

Proposed duration of presentation

15 to 20 minutes.

Presentation strategy Explain the approach you will take to the presentation, including how the presentation strategy you have chosen will meet the needs of the culturally diverse audience and who do not have knowledge of the subject matter.

I will set a ‘U’ shaped sitting formation. This allows me to interact with all audiences. I will discuss the topic together and ask for real experience.

Presentation aids and materials that will be used Describe the presentation aid and the presentation materials that you will use and why.

Presentation aids will include: - PowerPoint presentation - Handouts

Planned presentation opener to engage audience interest What will be your presentation opener?

Give examples of how a small work injury can lead to huge losses and injuries to the involved persons. Show actual cases of employee and employer negligence that

read to accidents in the work place and their outcomes. Planned techniques to ensure continuing audience interest What techniques will you use to maintain audience interest?

Ask questions to the audience. Engage them by asking for their views. Involving them in giving additional points from their own point of view.

Persuasive communication techniques. What persuasive communication techniques will you use to ensure audience interest?

Captivate audience attention by showing them the presentation id worth their time. Convey the benefits of the presentation to them as individuals and the organisation they work for at large.

Briefing others on roles and responsibilities within the presentation. For example, state the information that will be provided to person’s assisting with the presentation e.g. presentation helper will have the role and responsibility to hand out materials.

Passing around the handouts. Passing the microphone to people giving their view on the topic. Assisting with the presentation equipment.

How will presentation be evaluated? Explain the two techniques that you have identified that you will use to evaluate the presentation. Outline the documentation e.g. survey you will use to evaluate the presentation according to the identified techniques.

Performance feedback questionnaires. This will help me evaluate if the points of discussion in the presentation suited everyone and I they learnt what the presentation was all about. Survey of the work place risk levels before and after the presentation. This will help in evaluating if the audience out into practice what was discussed in the presentation.

3.

Send an email to your assessor. The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style. It should introduce the attachment, and summarise changes that you have made to your plan

Attach your Revised Presentation Plan to the email. ANSWER 4. To; MY ASSESSOR. Subject: AMENDMENTS ON THE PRESENTATION PLAN. Dear assessor, I am writing this email to let you know that I have made a few changes on the presentation plan. I have included more points on my desired outcomes, key concepts, added 5 more minutes to the duration of the presentation and the purpose of the presentation. See the changes in the attached document (revised presentation plan). If you have any questions or concerns, please do not hesitate to contact me. Thank you for your time, Kind regards. (Patrizio Finocchiaro.) 4.

Create your presentation. This will include: 

researching the topic that you have chosen



preparing your presentation in Microsoft PowerPoint according to the presentation strategy and format that you have chosen



preparing the presentation aids and materials that you have identified as most suitable for your target audience.

Make sure you practice your presentation prior to delivery. ANSWER 5. Power point presentation.

HEALTH AND SAFETYAT THE WORKPLACE. .

5.

Write an evaluation plan. Write a short (about half a page) report on how you will evaluate the effectiveness of your presentation. You should choose two techniques that can be used to evaluate the effectiveness of your presentation and then prepare the associated documents. For example, if you choose to

develop a survey you will need to develop a short questionnaire that you can provide to participants after the presentation. The purpose of the evaluation is to seek feedback on participants’ understanding of the ideas and concepts you presented, as well as their ideas on how you can improve your performance. If your evaluation methods include hard copy questionnaires or similar, ensure that enough copies of these are printed out and brought to your presentation. ANSWER 6. EVALAUTION PLAN. INTRODUCTION. The evaluation plan was to be used to assess whether the audience of my presentation understood and learned something from it. A questionnaire would be used to look into how the presentation was received by the audience. The questionnaire will have open end questions and other range related questions to better show how the audience learned about the presentation. PROJECT PURPOSE. The aim of the project was to educate the workers of the safety required in the work place and the risks that could occur. Curbing the risk and also knowing what the employer liability is in providing suitable environment to work in will also be discussed. METHODOLOGY. The method I will use to evaluate how well the audience understood my presentation, I will provide a questionnaire at the end of the presentation. This will be answered and anonymity will be kept to ensure that the audience are sincere in their answers. Questionnaire. Your Name (optional): Presentation Title: Safety in workplace Date /Time 1 = strongly disagree 2= disagree 3 = unsure 4 = agree 5 = strongly agree SCALE Presentation 1 ,2 ,3 ,4 ,5. Matter: Scale. An overview was given. The content was organised logically The main points were backed up with evidence The presenter understood the content I was able to follow all the points made Manner: The presenter: Scale. Was well-groomed Spoke clearly Stood and moved with purpose Used vocal techniques to create interest Engaged the audience through eye contact Developed rapport with the audience Method:

1

2

3

4

5

1

2

3

4

5

Scale. The layout of the room assisted delivery Presentation aids supported the content The delivery method held my attention Visual material was well constructed and added to the presentation The presenter handled Q&A session effectively The presenter finished on time

1

2

3

4

5

Aspects of the presentation that were effective included:

Aspects that were not effective included:

To improve the effectiveness of future presentations the presenter could:

CONCLUION. The findings from this questionnaire will help analyse the purpose of the project and also help me personally improve my presentation techniques.

6.

Send an email to your assessor. The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style. It should introduce and summarise the contents of the attachments, and seek their feedback.

Attach your evaluation plan, your PowerPoint presentation, and any the presentation aids and materials, to the email. Where the presentation aids and materials cannot be sent, electronically, submit them in hard copy. ANSWER 7. To; MY ASSESSOR. Subject: PRESENTATION MATERIALS. Dear assessor, I am writing this email to let you know that I have finished preparing all the presentation materials for my assigned task. I am also informing you that I am ready to present it to you and an audience at any time of your convenience. Find, attached to this email, the evaluation plan, PowerPoint presentation and other presentation aids that I will use. I will highly appreciate any feedback that you will have on my work. Thank you for your time, Kind regards. (Patrizio Finocchiaro.)

Assessment Task 2 Checklist Student’s name: Completed successfully

Did the student:

Yes

Comments

No

Identify and document the topic of the presentation in the presentation plan and the rationale for the choice of topic? Identify and document the purpose of the presentation in the presentation plan? In the presentation plan, document:  Presentation strategy (e.g. discussion, formal presentation)?  Presentation format and delivery methods (e.g. verbal presentation, presentation using videos or audio, presentation using story boards)? In the presentation plan, explain how the presentation strategy and format has been identified to meet audience characteristics, location of presentation and resources available? In the presentation plan, identify the presentation aid/s that will be used and explain how they have been selected to:  Suit the presentation format and purpose?  To assist the audience to understand key concepts and ideas presented? In the presentation plan, include clear instructions for the other person involved in the presentation on their roles and responsibilities? In the presentation plan, identify and report on appropriate techniques to evaluate the presentation effectiveness? Submit documentation associated with the evaluation of the presentation? Task Outcome: Assessor signature Assessor name Date

Satisfactory



Not Satisfactory

