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Linguarama Connect

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http://www.linguaramaconnect.com/writing/phrases/emails_formal.php

Phrases for emails - formal

In general, longer phrases and words of Latin origin make English more formal. Salutation Dear Mr / Mrs / Ms / Dr Onions. Introducing yourself My name is Alfredo Partridge. I work in the HR department. I am the new IT team leader. Saying why you are writing I am writing to thank you for the documents. I am writing to request the following information: I am writing to apologise for the delay in processing your order. I am writing to enquire about your availability in March. I am writing to confirm the arrangements for your visit. I am contacting all our employees worldwide. I am contacting you to ask for some information. Making reference Further to your email of 13 September, ... Further to our telephone call yesterday, ... Further to our meeting on 8 June, .... As requested, I have made a hotel booking in your name. Thank you for your quick response. Making a request I would be grateful if you could confirm that you are available on the dates below. I would appreciate it if you could give me some indication of the completion date. I was wondering if you could attend a meeting on 12 February. Would you be able to give a presentation at the board meeting tomorrow?

22/05/2012 16:16

Linguarama Connect

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http://www.linguaramaconnect.com/writing/phrases/emails_formal.php

I would like to know if you could provide us with the complete report. Making a suggestion I propose we hold the meeting at our offices in Manchester. I suggest you postpone the start until after the Christmas break. Making a recommendation I would recommend that you secure the services of a good lawyer. You are recommended to implement these changes at the earliest possible date. In our opinion you should consider updating your entire system. Promising I will collect you from reception and take you to the meeting room. I will do my best to provide the information you require. Attaching documents Please find attached the invoices dated 1 to 31 October. The attached is my expenses form for February. Apologising I apologise for not providing you with this information earlier. Giving bad news Unfortunately I will be unable to attend the meeting on 11 April. Giving a deadline Your tax return needs to be submitted by the 31 January. Making arrangements I was wondering if you would be available for a meeting next week. I would welcome the opportunity to meet you and discuss our requirements I am available for a meeting on Wednesday in the morning. Would this be convenient for you?

22/05/2012 16:16

Linguarama Connect

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http://www.linguaramaconnect.com/writing/phrases/emails_formal.php

If you could confirm the suitability of this date, then we can make all the necessary arrangements. 10.30 Tuesday 19 April suits me fine. Complaining We are not happy with this situation. Giving a reason This is due to an administrative failure on our part. Due to prior engagements, I am unable to attend the meeting on Thursday. In order to assess the viability of the proposed system, we require your feedback Since we paid for next-day delivery, we are not happy that our order has not yet arrived. Offering further help Please do not hesitate to contact me again if you require any further information. If you have any questions, do not hesitate to contact me again. Referring to future contact I look forward to seeing you at the meeting. I look forward to hearing from you soon. I look forward to meeting you next week. I look forward to receiving your reply. Thanking in advance Thank you in advance for your co-operation. Thank you in advance for your help. Closure Best regards Kind regards Yours sincerely

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22/05/2012 16:16

Linguarama Connect

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http://www.linguaramaconnect.com/writing/phrases/emails_formal.php

22/05/2012 16:16