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Data Center Annual Review Checklist ITA – Premium: Operate & Optimize

Introduction: How to Use This Tool Use this template to capture the current base line metrics for the facility as input to your capacity planning and assessment processes. Completing an annual review of the Data Center resource utilization and physical condition plays a crucial part in overall capacity planning and IT effectiveness. Comparing the current base-line state against information captured in future facility reviews will provide IT with the required input to ensure adequate and cost-effect support for the future business needs.

Data Center Annual Review Checklist Date: mm/dd/y y

Time: (24 hour time)

Operator/Supervisor: (Person completing this form)

Current Facility Profile Overview of the Facility Item Age of Facility Total Square Footage Square Footage allocated to ‘Raised Floor’ Square Footage allocated to Mechanical Rooms Square Footage allocated to General Office space Supported End User Population Number of Devices Connected to Network Number of Physical Servers Number of Logical Servers Number of Printers within Facility Number of Data Center Staff

Current Result

1

Change from Last Review

Data Center Annual Review Checklist ITA – Premium: Operate & Optimize

Utilities and Power Utilities and Power Overview Item Data Center Electricity Feed (kVA) Single or dual grid electricity feed Present total IT load in kW Average annual unit cost of electricity in ¢/kWh Number of Physical Servers Number of Logical Servers Number of Printers within Facility Number of Data Center Staff

Current Result

2

Change from Last Review

Data Center Annual Review Checklist ITA – Premium: Operate & Optimize

Data Center Cooling HVAC Temperature and Humidity Readings (from panel) Unit Inspection Item Identification HVAC 1 Temperature between 68 – 77 °F (20 – 25 °C)? Humidity between 40 – 55% R.H.?

HVAC 2

Observations/Conditions Temp: Humidity:

Any visible signs of leakage (refrigerant, water)? Any visible signs of overheating or filter clogging?

Note any special conditions observed (below):

Temperature between 68 – 77 °F (20 – 25 °C)? Humidity between 40 – 55% R.H.?

Temp: Humidity:

Any visible signs of leakage (refrigerant, water)? Any visible signs of overheating or filter clogging?

Note any special conditions observed (below):

External Condensers Unit Identification COND1

COND2

Inspection Item

Observations/Conditions

Are fans observed to be running normally? Any visible signs of leakage (refrigerant, water)? Any visible signs of overheating?

Note any special conditions observed (below):

Are fans observed to be running normally? Any visible signs of leakage (refrigerant, water)? Any visible signs of overheating?

Note any special conditions observed (below):

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Data Center Annual Review Checklist ITA – Premium: Operate & Optimize

Data Center Stand-by Power UPS System Status Unit Identification UPS1

Inspection Item

Observations/Conditions

Is the UPS offline or online? “Lamp test” or is display operational? Are there alarms or faults indicated?

Note any special conditions observed (below):

Is there evidence of other problems with this unit, e.g. smells, leakage, excessive heat? UPS2

Is the UPS offline or online? “Lamp test” or is display operational? Are there alarms or faults indicated?

Note any special conditions observed (below):

Is there evidence of other problems with this unit, e.g. smells, leakage, excessive heat?

UPS / PDU Overview Item What is the age of the UPS? UPS efficiency at 50% load Load factor percentage per active UPS module Age of PDUs and/or downstream transformers Load factor percentage per each PDU UPS Runtime (from power outages) in hours

Current Result

4

Change from Last Review

Data Center Annual Review Checklist ITA – Premium: Operate & Optimize

Generator System Panels and Status Displays Unit Identification GENSET1

Inspection Item

Observations/Conditions

Is the display for the remote annunciation panel operational? Are there alarms or faults indicated? Record the generator fuel level. Record the battery voltage. Record the generator engine coolant temperature (if applicable). Is there evidence of other problems with this unit, e.g. smells, leakage, excessive heat?

GENSET2

Fuel level: Battery voltage: Coolant temp: Note any special conditions observed(below):

Is the display for the remote annunciation panel operational? Are there alarms or faults indicated? Record the generator fuel level. Record the battery voltage. Record the generator engine coolant temperature (if applicable). Is there evidence of other problems with this unit, e.g. smells, leakage, excessive heat?

Fuel level: Battery voltage: Coolant temp: Note any special conditions observed(below):

Generator Overview Item What is the age of the GENSET? Load factor percentage per active UPS Generator start time Fuel Storage Capacity Estimated runtime from onsite fuel stores Annual Generator runtime in hours

Current Result

5

Change from Last Review

Data Center Annual Review Checklist ITA – Premium: Operate & Optimize

Data Center Fire Detection and Suppression

Fire Protection System Panel and Systems Status Unit Identification FPPANEL1

Inspection Item

Observations/Conditions

Is the display for the annunciation panel operational? Are there alarms or faults indicated? Visibly inspect all fire extinguishers. Have any been discharged or are not at full capacity? Emergency lighting units operational (test function)?

Fire Detection and Suppression Overview Item What is the age of the Fire Suppression system Type of Primary Fire Suppression Type of Secondary Fire Suppression Number of annual false alarms

Current Result

6

Change from Last Review

Data Center Annual Review Checklist ITA – Premium: Operate & Optimize

General Condition of Facility Observations/Conditions (Note any change from last review)

Inspection Item Are there secure (underground) electric and communications utility service entries? Is computer room(s) supplied by separate power feed? Does the building layout present the ability to limit or restrict physical access to the data center? Is hard water a potential problem? Are multiple-grid commercial power services available? Are there data/voice communications nearby and are they capable of supporting requirements? Is there nearby public transportation available? Is there adequate parking available? Is the parking area equipped with barriers or landscaping to segregate vehicles from the external walls? Is the labor market adequate to support requirements? Does the external profile of the building conceal the existence of a data center facility? Are the external walls of the facility constructed to prevent unauthorized access? Do ground floor windows exist in the facility? Is the loading dock access at truck bed height? Are there ramps for the loading dock? Is loading dock and staging area secure and segregated from sensitive areas? Are there local ordinance restricting truck/delivery traffic? Is the parking area equipment with barriers or landscaping to segregate vehicles from the external walls? Can elevators, ramps, doors, and other passageways accommodate large equipment? Is the stand-by generator physically isolated and secured? Is special floor loading required for UPS, generators, cooling or other heavy equipment? Is the UPS (batteries) located in a separate, secured and ventilated area? 7

Data Center Annual Review Checklist ITA – Premium: Operate & Optimize

Is there secure, building code compliant fuel storage for generators? No external windows in computer room(s)? If there are external windows, are they shatter-proof and secure? Are equipment staging areas secure, conditioned and physically separated from computer room(s)? Raised floor does not require ramps for access (e.g., sunken floor design). Are water lines under computer room floor only used for cooling equipment only? Is the flooring surface able to withstand freight handling equipment without damage? Does adequate hot water supply exist for humidifiers servicing the data center? Do all fire doors comply with local fire codes (or other relevant regional, national, or regulatory standards)? Are the external fire doors failsafe? Can the computer room(s) be made air-tight if a gaseous fire suppression agent is to be used? Computer room(s): Positive drainage of area under raised floor? Computer room(s): Positive check valve to prevent sewer gases or other drain backup? Are equipment staging areas secure, conditioned and physically separated from computer room(s)? Is external cooling equipment (chillers, pumps, towers) able to be secured and made accessible only by authorized personnel? Is there evidence of frequent or extended power outages to the facility? If evidence of outages exists describe frequency and durations. Does power to the facility appear clean? Visual evidence of light flicker, or the existence of motors and other industrial equipment on the site. Can the electrical utility’s performance data be reviewed (i.e. interruptions)? Does the site have power metering and monitoring solutions? Does the facility have isolated equipment grounding in place? Is the facility protected from transient ground faults and lighting? Is external cooling equipment (chillers, pumps, towers) able to be secured and made accessible only by authorized personnel? Does the site have temperature and humidity metering and monitoring solutions? Does the facility utilize a conduit to protect data communications? Is there room for expansion? 8

Data Center Annual Review Checklist ITA – Premium: Operate & Optimize

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